Privacy Policy

Effective Date: February 7, 2026 | Last Updated: February 7, 2026 | Revision 2

Bildbot, Inc. (“Company,” “we,” “us,” or “our”) operates Voxtone (“Service”) at voxtone.ai. This Privacy Policy describes how we collect, use, disclose, and protect your information when you use our Service.

By using Voxtone, you agree to the collection and use of information as described in this policy. If you do not agree, please do not use the Service.

Information We Collect

Account Information

When you sign in with Google, we receive and store your name, email address, and profile picture from your Google account. We do not receive or store your Google password.

Content You Provide

Voxtone processes content you upload and create, including:

• Writing samples — files you upload (.txt, .pdf, .docx) for voice skill creation. Text is extracted from your files and processed to create your voice skill, then both the original files and extracted text are permanently deleted. We do not retain your writing samples after processing.
• Voice skills — the personalized writing profile generated from your samples, stored as a text document in our database.
• Documents — AI-generated text you submit for rewriting, and the rewritten versions, both stored in our database.
• Projects — organizational containers you create, including names and descriptions.

Feedback

If you submit feedback through our widget, we collect your comment, the page URL where you submitted it, your browser type, and screen size. We do not require you to identify yourself when submitting feedback.

Information Collected Automatically

When you use the Service, we automatically collect:

• Usage data — pages viewed, features used, actions taken, and time spent on the site.
• Device and browser information — device type, operating system, browser type, screen resolution, and language preferences.
• Log data — our servers and hosting provider automatically record your IP address, access times, and referring URLs.
• Cookies — we use cookies to maintain your login session. See the Cookies section below for details.

How We Use Your Information

We use the information we collect to:

• Provide and maintain the Service, including creating voice skills and rewriting documents
• Authenticate your identity and maintain your session
• Process your content through our AI provider to generate your personalized voice skill and rewrite documents
• Improve, monitor, and troubleshoot the Service
• Identify and fix technical issues and errors
• Understand usage trends and patterns
• Protect against fraud, abuse, and security threats
• Comply with legal obligations

How We Share Your Information

We do not sell your personal information. We share information only in the following circumstances:

Service Providers

We use third-party services to operate Voxtone. These providers process data on our behalf and are contractually required to protect it:

• AI processing provider — your content is sent to our AI provider's API to create voice skills and rewrite content. Their use of this data is governed by their privacy policy and API terms.
• Cloud hosting and storage provider — hosts the application, serves files, and processes server logs that include IP addresses and request data.
• Database provider — provides the database where account information, content, and session data are stored.
• Authentication provider — provides authentication (OAuth) and analytics services.
• Error monitoring provider — receives error reports and performance data to help us identify and fix bugs. Error reports may include your user ID and the page where the error occurred.

Legal Requirements

We may disclose your information if required by law, court order, or government request, or if we believe disclosure is necessary to protect the rights, property, or safety of the Company, our users, or the public.

Business Transfers

If the Company is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. In such event, this Privacy Policy will continue to apply to your information.

Aggregated Data

We may share aggregated or de-identified information that cannot reasonably be used to identify you.

Cookies

We use cookies strictly for functional purposes:

• Session cookie — maintains your login session so you don't have to sign in on every page. This is an essential cookie required for the Service to function.

If analytics tracking is enabled, our analytics provider may set additional cookies to collect usage data. You can control cookie preferences through your browser settings. Note that disabling essential cookies will prevent you from using the Service.

We do not respond to “Do Not Track” browser signals at this time.

Data Retention

Writing samples are deleted immediately after your voice skill is created. We retain your account information, voice skills, and documents for as long as your account is active. If you delete your account, we will delete all remaining personal information, voice skills, and documents from our database. Some data may be retained in backups for a limited period and in server logs as required by our hosting providers.

We retain usage and analytics data only as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law.

Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encrypted connections (HTTPS) for all data transmission
• Secure, HTTP-only cookies for session management
• Database connections secured with SSL
• Rate limiting to prevent abuse
• Access controls separating user data

However, no method of transmission over the internet is completely secure. We cannot guarantee absolute security of your data.

Your Rights and Choices

All Users

You may:

• Access the personal information we hold about you
• Delete your account and associated data
• Delete individual documents or projects
• Control cookie preferences through your browser settings

California Residents (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act and California Privacy Rights Act:

• Right to Know — you may request the categories and specific pieces of personal information we have collected about you.
• Right to Delete — you may request deletion of your personal information, subject to certain exceptions.
• Right to Correct — you may request correction of inaccurate personal information.
• Right to Opt-Out — we do not sell or share your personal information for cross-context behavioral advertising.
• Non-Discrimination — we will not discriminate against you for exercising your privacy rights.

To exercise these rights, contact us at the address below. We will verify your identity before processing your request.

Virginia, Colorado, Connecticut, Utah, and Other U.S. State Residents

Several U.S. states have enacted comprehensive privacy laws granting residents similar rights, including the right to access, delete, and correct personal information, and to opt out of targeted advertising and the sale of personal data. We do not sell personal information or use it for targeted advertising. To exercise your rights under applicable state law, contact us at the address below.

EEA, UK, and Swiss Residents (GDPR)

If you are located in the European Economic Area, United Kingdom, or Switzerland, you have rights under the General Data Protection Regulation (GDPR), including:

• Access — request a copy of the personal data we hold about you.
• Rectification — request correction of inaccurate or incomplete data.
• Erasure — request deletion of your personal data, subject to legal obligations.
• Restriction — request that we limit processing of your data in certain circumstances.
• Portability — request a machine-readable copy of your data.
• Objection — object to processing based on legitimate interests.
• Withdraw Consent — where processing is based on consent, withdraw it at any time.

Legal basis for processing: We process your data based on (a) your consent when you create an account and upload content, (b) contractual necessity to provide the Service, and (c) our legitimate interests in improving and securing the Service.

International transfers: Your data is processed in the United States. By using the Service, you consent to the transfer of your data to the U.S., where data protection laws may differ from your jurisdiction.

You may also lodge a complaint with your local data protection authority.

Children's Privacy

Voxtone is not directed to children under the age of 13 (or 16 in the EEA/UK). We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete it promptly. If you believe a child has provided us with personal information, please contact us at the address below.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy with a new effective date. Your continued use of the Service after changes are posted constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact us at:

Bildbot, Inc.
Somerville, Massachusetts, USA
Email: privacy@bildbot.com